Protection of Your Personal Date
This privacy statement provides information about the processing and the protection of your personal data.
1. Personal data storage and processing
We collect and process your personal data only with your willing consent. With your permission, we can collect and process the following data: title, name and surname, e-mail address, position, organisation, and country. Collection and processing of your personal information is carried out in accordance with the laws of the European Union and the Belgium.
2. How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter your e-mail to participate in the Teach Day Online Event.
Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
3. What do we use your data for?
Part of the data is collected to ensure to fulfil the main purpose of the website and its online event (e-mail, name, surname, name of organisation, country).
4. What rights do you have regarding your data?
5. Data storage, alteration, and removal
The user, who has provided codeweek-teachday.eu with their personal data, has the right for their alteration and removal, as well as the right to recall the agreement to data processing. Time, during which your personal data will be stored is, time the personal data is used that is necessary for the website’s main activity. After finishing with the processing of your personal data, the website’s administration will permanently delete it. To access your personal data, you can contact firstname.lastname@example.org. We will be able to pass your data to a third party only with your willing consent. If the data was transferred to a third party, which is not associated with our organization, we cannot perform any changes to that data
6. Processing of visiting technical data
Records of your IP address, time of visit, browser settings, operational system and other technical information is saved in the database when you visit codeweek-teachday.eu. This data is necessary for the correct display of the website’s content. It is impossible to identify the person of the visitor using this data.
7. Children’s personal information
If you are a parent or a legal guardian of an underage child, and you know that the child has provided us with their personal information without your consent, please contact us on: yearofrail.eu. It is forbidden to enter personal data of underage users without the agreement of parents or lawful guardians.
8. Cookies processing
We use cookie files for the correct display of the website’s content and for the convenience of browsing codeweek-teachday.eu. They are small files, that are stored on your device. They help the website to remember information about you, such as in which language you use the website and which pages have you already opened. This information will be useful in the next visit. Thanks to cookie files, the website’s browsing becomes much more convenient. You can learn more about these files here. You can set up cookies reception and blocking in your browser yourself. Inability to receive cookie files may limit the functionality of the website.
9. Processing of personal data by other services
This website uses third-party online services, which perform data collecting, independent from us. Such services include:
11. Feedback and final clauses
All pages and content within this Site as well as the associated subdomains, including but not limited to, text, graphics, audio, video, photographs, logos or other materials are the intellectual property of, or are authorized for use by mc Group and its licensors, business partners, clients and affiliates, including all trademarks, service marks, copyrights, patents and trade secrets contained therein.
13. EFFECTIVENESS IN LAW OF THIS LIABILITY EXCLUSION
This liability exclusion is to be treated as part of the website which refers to it. If parts or particular phrases within this text do not correspond at all, correspond no longer, or do not completely correspond to current legislation, the remaining sections of this document remain unaffected in terms of their content and validity.
The following gives an overview of what happens to your personal data when you register for the Teach Day Online Event and attend the event. Personal data is any data with which you could be personally identified.
Data Controller: European Commission, Directorate‑General for Communications Networks, Content and Technology
Data Processor: MEDIA CONSULTA EVENT GmbH, Berlin
This privacy statement concerns the processing of data related to the Teach Day Online Event undertaken by MEDIA CONSULTA EVENT GmbH, Berlin (data processor) on behalf of the European Commission Directorate‑General for Communications Networks, Content and Technology (data controller).
2. Why and how do we process your personal data?
Purpose of the processing operation:
On behalf of the European Commission, Directorate‑General for Communications Networks, Content and Technology, MEDIA CONSULTA EVENT GmbH collects and further processes your personal data via the tool mailerlite to make sure the event participants meet the minimal participation criteria, to process your application for participation in that online event, and to provide you with information about the online event (before, during and after).
3. On what legal ground(s) do we process your personal data?
We process your personal data based on your consent, to process your personal data for one or more specific purposes.
The Union law which is the basis for the processing based on Articles 5(1)(a) and (b) of Regulation (EU) 2018/1725 is the Treaty of the European Union, and more specifically its Articles 1 and 11, as well as the Protocol 2 on the application of the principles of subsidiarity and proportionality.
4. Which personal data do we collect and further process?
The following personal data will be collected and processed: first name, last name, e-mail address, name of organisation/company, and country). We also collect and process your other following personal data only with your willing consent: title and position.
Collection and processing of your personal information is carried out in accordance with the laws of the European Union and the Belgium.
5. How long do we keep your personal data?
The Directorate‑General for Communications Networks, Content and Technology and MEDIA CONSULTA EVENT GmbH will only retain your personal data for the time necessary to fulfil the purpose of collection and further processing set out in this Privacy statement subject to a maximum retention period of five years after the closure of the file.
This administrative retention period of five years is based on the retention policy of European Commission documents and files (and the personal data contained in them), governed by the common Commission-level retention list for European Commission files SEC(2019)900. It is a regulatory document in the form of a retention schedule that establishes the retention periods for different types of European Commission files. That list has been notified to the European Data Protection Supervisor.
The administrative retention period is the period during which the European Commission departments are required to keep a file depending on its usefulness for administrative purposes and the relevant statutory and legal obligations. This period begins to run from the time when the file is closed.
In accordance with the common Commission-level retention list, after the ‘administrative retention period’, files including (the outcome of) targeted consultations (and the personal data contained in them) can be transferred to the Historical Archives of the European Commission for historical purposes (for the processing operations concerning the Historical Archives, please see notifications DPO-1530.4 ARES-NOMCOM. ARES (Advanced Records System) et NOMCOM (Nomenclature Commune), DPO-3871-3 Notification for the digital archival repository and ARCHISscanning’ and ‘DPO-2806-5 Gestion des dossiers papier structurés par nom de personnes et transférés aux Archives Historiques’.).
6. How do we protect and safeguard your personal data?
All personal data in electronic format are stored either on the servers of the European Commission or those of MEDIA CONSULTA EVENT GmbH.
All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679).
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
7. Who has access to your personal data and to whom is it disclosed?
Staff at MEDIA CONSULTA EVENT GmbH responsible for carrying out this processing operation will have access to your personal data. Furthermore, MEDIA CONSULTA EVENT GmbH will share the data with authorised Commission staff according to the “need to know” principle.
Third party IT tools
8. What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, your personal data and to rectify them in case your personal data are inaccurate or incomplete. Under certain conditions, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.
You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a) of Regulation (EU) 2018/1725 on grounds relating to your particular situation.
You have consented to provide your personal data for the present processing operation. Before the online event takes place, you (participant) can withdraw your consent by notifying email@example.com.
The withdrawal of your consent will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.
Any request for access to personal data will be handled within one month. Any other request mentioned above will be addressed within 15 working days.
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please contact: firstname.lastname@example.org
– The Data Protection Officer (DPO) of MEDIA CONSULTA EVENT GmbH
You may contact the Data Protection Officer:
Dudweilerstr. 17, 66111 Saarbrücken
with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
– The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (email@example.com) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.